Executive Board
President
· Serve as first line contact
to US Lacrosse and have general knowledge of US
Lacrosse operations.
· Provide timely, responsive
assistance to all USL chapter members.
· Communicate all US Lacrosse
correspondence to the chapter board.
• Preside over all meetings and calls of the
chapter.
·
Ensure the chapter is in
compliance with US Lacrosse at all times.
• Delegate specific responsibilities to chapter
board members to ensure activity
· Can serve as a director in a
specific area of programs and operations.
Vice President
· Have general
knowledge of US Lacrosse operations.
· Preside over all meetings
and calls of the chapter when the President
cannot be present.
· Take over the
responsibilities of the president when necessary.
· Ensure the chapter is in
compliance with US Lacrosse at all times.
• Assist in delegating specific responsibilities to chapter board members
to ensure
activity.
• Can serve as a director in a specific area of programs and operations.
Secretary
· Draft agenda for meetings
and calls based on chapter activities.
· Inform USL of any chapter
board member changes.
· Coordinate meetings and
calls alongside the president.
· Take minutes of all meetings
and calls and send to website coordinator to post
on the chapter website.
· Assist with compliance
paperwork.
· Keep an updated list of
chapter board members with contact information.
· Keep a record of the chapter
bylaws and any other historical documents.
Treasurer
· Ideally the treasurer
should be, by profession, a CPA. If not, then an individual
who has great
familiarity with financial and tax
matters.
· QuickBooks is the
recommended software for maintaining the chapter's
financial records.
· Assist the chapter in making
sure operations rotate on a calendar fiscal year
(Jan 1 — Dec 31).
· Must be prepared to produce
financial statements, including an income
statement and a balance sheet, in a format that accurately reflects the
operations
of their chapter.
· Reconcile the bank or bank
accounts of the chapter on a monthly basis.
· Prepare the tax returns,
both federal and, as required, local tax returns
on an annual basis.
· Abide by all US Lacrosse and
non-profit regulations for book keeping, filing and
financial procedures as stated in the US Lacrosse Chapter Operations
Manual.
Past President
· Have general knowledge of US Lacrosse operations.
· Advise the current President when needed.
· Help to ensure the chapter is in compliance with US Lacrosse at all times.
• Can serve as a director in a specific area of programs and operations.
Board Members - Director Positions
Coaching Education Program
Director
· Serve as primary contact to
USL Coaches Training & Education staff.
· Serve as primary clinic
coordinator who works with USL on behalf of the
host chapter.
· Work with USL to complete
all necessary clinic hosting materials including Intent
to Host and Hosting Information worksheets.
· Proactively seek out clinic
and training opportunities through USL for
coaches.
· Report on clinic
participant numbers, budget and overall turnout to the
chapter board.
· Provide USL with feedback
about your clinic hosting experience.
Officials/Umpires Education & Training Director (1 or 2)
· Serve as primary contact to
USL Officials Training & Education Manager.
· This director can be a local
official's trainer, assignor or district
representative but does not have to
be.
· This position may also be
split into 2 director positions. 1 official's and 1
umpire's if desired.
· Build chapter relationship
with USL and local officials and umpires
association.
·
Report on collaboration and
training efforts to the chapter board.
·
Provide USL with feedback
about training and education evolvement in the chapter's jurisdiction.
Events Director
· Coordinate all chapter
special events with appointed committee members.
· Follow, to the best of the
abilities of the chapter, USL insurance and risk
management.
· Use the chapter operations
manual or guidance.
· Coordinate clinics with local collegiate and post-collegiate players
for youth
and high school players.
· Serve as chapter primary
contact for US National Team Exhibitions &
Clinics.
· Work with National
Tournament chair to coordinate try-outs (depends on
the chapter)
· Contact USL with all leading
event details at least 2 months prior to
upcoming events.
· Provide the chapter board
with reports on budget #1s, attendance, event
successes and failures.
· Provide USL with
recommendations on how national can better support
chapter events.
Diversity Director
· Serve as primary contact for chapter initiatives including USL BRIDGE
and
Emerging Groups Programs.
· Serve as a leader to create
relationships with local YMCA's, Parks & Recs and
school programs and boards.
· Serve as a conduit between
the chapter and any inner-city and/or
underprivileged areas with lacrosse or
the desire to start a lacrosse program.
· Create diversity program
ideas and present them to chapter board.
· Provide USL with Diversity
development updates when applicable.
Communications & Website
Director
· Serve as the primary
contact for chapter web content related updates,
inquiries & changes.
· Responsible for keeping all
website information up to date.
· Specifically post meeting
dates, agendas and minutes for members.
· Assist chapter with blast
emails and electronic correspondence when
applicable.
· Provide the chapter board
with reports on website traffic.
·
Amiability to work with USL
national website template when implemented.
Sportsmanship Director
· Serve as the primary contact
for USL staff specifically regarding Positive
Coaching Alliance (PCA) Clinics and Webinars, Sportsmanship Card Program
and
Youth Rules Development.
· Coordinate with Youth League
Director to identify an annual National Youth
Awards Candidate.
Youth League Directors 1 BOY'S/1 GIRL'S
(This position will vary if the chapter runs a
league or not)
· Serve as the director of the
youth league administered by the chapter.
· Must have separate youth
league committee members to assist with the
league admin and governance.
· Resolve any league related
infractions or incidents independent of regular
chapter board business.
· Promote USL Camp
Scholarships and report use of program to chapter
board.
· Introduce USL PE Curriculum
and training into schools.
· Ensure league participants
are USL members.
· Abide by, to the best of
your ability, USL Insurance & Risk Management
Guidelines.
· Follow USL recommendations
and rules on play to the best of your ability
(i.e.: participation guidelines)
Middle and/or High School League Directors 1 BOY'S/1 GIRL'S
(This position will vary if the chapter runs a league or not)
· Serve as the director of
the middle/high school league administered by
the chapter.
· Middle/high school league
committee members to assist with the admin
and governance.
· Promote USL Camp
Scholarships.
· Create relationships with
private & public school boards via AD's and PE
Teachers.
· Introduce USL PE Curriculum
and training into schools.
· Ensure league participants are USL members.
· Abide by, to the best of
your ability, USL Insurance & Risk Management
Guidelines.
· Resolve any league related
infractions or incidents independent of regular
chapter board business.
Chapter Teams Coordinator
· Serve as USL's frontline
contact for each participating chapter team(s) i.e.:
USL Youth Festival Teams.
· The chapter can have one
contact for all teams or multiple coordinators to help
with coordination and support of all teams.
·
Work with USL staff to
provide all the appropriate payments and
paperwork in a timely manner.
· This position must also
provide a complete recap of the event to the chapter
board including overall experience, operation and budget details.
Hall of Fame and Special Awards Director(s)
· Work with chapter board to
provide a nomination process for Hall of Fame
Inductees and other awards.
· If applicable, appoint
chapter hall of fame nomination committee.
· Coordinate and host chapter
hall of fame and awards recognition
banquet.
· Manage budget for chapter
hall of fame and awards recognition banquet.
· Administer any process by
which the chapter acknowledges people, teams or
leagues for awards such as sportsmanship, honor the game, man of the year,
woman of the year, etc.
Chapter Grants Director (USL grants and chapter run grants)
· Assist USL in providing
grant materials and letters of recommendation to
members who wish to apply for
an Equipment Grant through USL Manager of
Programs & Grants.
· Help support local entities
who applied for a USL Equipment Grant but were not
granted an equipment package.
· Administer a local grant
program through the chapter that provides funding or
equipment to programs in need.
· This position must also
provide a complete recap of grant related activities to the
chapter board
including operation, budget details,
applicants and awards.
Fundraising Director
· Serve as chapter liaison to
USL's Financial Development Department.
· Provide proposals for the
chapter board to vote on supporting Team USA
donations and/or annual chapter gifts to First Sport Society.
· Develop and implement
fundraising initiatives for the chapter
· Work with the chapter
Special Events Director to coordinate fundraising
efforts with chapter events.
· Provide chapter board with
fundraising totals and planned drives
· Work with chapter exec board
to establish annual fundraising goals
Marketing/Membership Director
· Coordinate with USL for
chapter marketing giveaway needs.
· Coordinate chapter booth or
table set-ups at local high school, collegiate,
post-collegiate, professional,
and league tournaments.
· Create relationships with
local college, post-collegiate and professional
teams.
· Provide USL membership
information at area events for recruitment and
retention efforts.
· Develop membership retention
efforts at all constituency levels.
· Report on all marketing efforts to chapter board.
· Develop local sponsorships
and media relations for chapter hosted
events, programs & initiatives.
IRS Specialist & Legal Counsel
· IRS
— Assist the chapter
treasurer with file and document preparations. Any r
equirement of a chapter treasurer to file a 990 or more will require the
guidance
of a professional if the treasurer is not a tax specialist or certified CPA. This
work should be
made available to the chapter pro bono.
· Legal
Counsel — Assist the chapter with
legal issues. In the event there is
a league related issue for those chapters that operate leagues, the board
should confer as to whether or not their legal advisor or potential mediator
should be a non-partisan third
party and non-board member. A chapter should
not feel obligated to pursue any legal threats or defense
without consulting US
Lacrosse first.
Liaison Positions
The following positions are functions of the Women's and Men's Divisions
of US Lacrosse. Thus, report directly to the US Lacrosse Women's and Men's
Division High School Coaches Councils. However, the person who serves in these positions can also sit on the chapter
board and might already. If they do not, the chapter can invite this person to participate with the chapter and
educate them on the all-American and National Tournament processes. We encourage open dialogue between all USL
volunteers who serve in the same geographic areas.
Women's Division
all-American and academic all-American Chairs
· For specific information
about the all-American (AA) and academic all-American
(AAA) processes run by the USL Women's Division please click here:
· In addition to the chair's
role in the AA and AAA processes, the chair should
serve as a liaison to the chapter board. Their role is to inform, educate
and
provide answers to questions the chapter board may have about the process. If
this individual
serves on the chapter board already then their liaison duties to
the chapter board can be conducted at regular
chapter board meetings.
·
Per USL, a separate
committee made of high school girl's coaches handles the
processes most of the
time. If this is the case, then the duties listed above
should be done via
email, phone or in person with the
chapter.
· Where applicable the chair
can also solicit the chapter for volunteer assistance
and communication to eligible chapter members.
National Tournament Sub Regional Selection Chair
· National Tournament Sub
Regional Chair handbook review.
· In addition to the chair's
role for their local National Tournament selection
process, the chair should
serve as a liaison to the chapter board. Their role is to
inform, educate and
provide answers to questions about the process. If this
individual serves on
the chapter board already then their liaison duties to the
chapter board can be
conducted at regular chapter board meetings.
· Per USL, a separate
committee most of the time handles the processes for
National Tournament selection. If this is the case, then the duties
listed above
can be done via email, phone or in person with the chapter.
· The chair can also solicit
the chapter for volunteer assistance with try-out
processes and communication to eligible chapter members.
Men's Division all-American
and academic all-American Chairmen
· Informational Contact
about the all-American (AA) and academic all-American
(AAA) processes run by the USL Men's Division please click here:
· In addition to the
chairmen's role in the AA and AAA processes, the chairmen
should serve as a
liaison to the chapter board. Their
role is to inform, educate
and provide answers to questions about the process. If this individual serves
on the chapter board
already, their liaison duties to the chapter board can be
conducted at chapter meetings.
· The chair should serve as a
liaison to the chapter board. Their role is to inform,
educate and provide answers to questions the chapter board may have
about
the process. If this individual serves on the chapter board already then their
liaison duties
to the chapter board can be conducted at chapter meetings.
· Per USL, a separate
committee made of high school boy's coaches and officials
handles the processes
most of the time. If this is
the case, then the duties
listed above can be done via email, phone or in person with the chapter.
· Where applicable the
chairmen should also solicit the chapter for volunteer
assistance and
communication to eligible chapter members.