Purpose: US Lacrosse chapters and other local lacrosse organizations should be committed to high standards of ethical, moral and legal business conduct. In line with this communication, this policy provides an avenue for volunteers to raise concerns. It also provides reassurance that volunteers will be protected from reprisals or victimization for whistleblowing. (For purposes of this policy, a volunteer is defined as any individual who serves on the board or works with the organization in a non-paid volunteer capacity.)
This whistleblowing policy is intended to offer protection if a volunteer raises concerns regarding the organization, including concerns regarding:
- Incorrect financial reporting;
- Unlawful activity;
- Activities that are not in line with established policy; or
- Any other activities that constitute serious improper conduct.
Safeguards Harassment or Victimization - Harassment or victimization for reporting concerns under this policy will not be tolerated.
Confidentiality - Every effort will be made to treat the complainant’s identity with appropriate regard for confidentiality.
Anonymous Allegations - This policy encourages volunteers to put their names to allegations because appropriate follow-up questions and investigation may not be possible unless the source of the information is identified. Concerns expressed anonymously will be explored appropriately, but consideration will be given to: the seriousness of the issue raised; credibility of the concern; and, the likelihood of confirming the allegation from attributable sources.
Bad Faith Allegations - Although the volunteer is not expected to prove the truth of an allegation, the volunteer should be able to demonstrate to the person contacted that the report is being made in good faith. Allegations made in bad faith may result in disciplinary action.
Procedure: Process for Raising a Concern
Reporting - The whistleblowing procedure is intended to be used for serious and sensitive issues. Such concerns, including those relating to financial reporting, unethical or illegal conduct, may be reported directly to the President of a chapter or local lacrosse organization.
Timing - The earlier a concern is expressed, the easier it is to take action.
Procedure: How the Report of Concern will be Handled
The action taken in response to a report of concern under this policy will depend on the nature of the concern.
Initial Inquiries - Initial inquiries will be made to determine whether an investigation is appropriate, and the form that it should take. Some concerns may be resolved without the need for investigation.
Further Information -The amount of contact between the complainant and the person or persons investigating the concern will depend on the nature of the issue and the clarity of information provided. Further information may be sought from or provided to the person reporting the concern.